What is a Sealed Bid?
A Sealed Bid has a complex object that is usually composed by material and services, and it's evaluation involves technical, commercial and price specifications. All proposals are received in a sealed envelope and are opened on the date specified in the Invitation. Sealed Bids are composed of five phases.
Documents usually required in the qualification phase
1 - Notarized copy of the Certificate of Incorporation of the Company
2 - Duns Number or similar document
3 - Tax Identification Number or similar document
4 - Credential Letter (see model)
5 - Cost Accounting Standards Notice or similar document (see model)
6 - Certificate of Business Size (i.e. Small or Large) or similar document (see model)
7 - Certification that the bidder is not Debarred (see model)
How to participate in a Sealed Bid
1 - Your company will receive an Invitation for Sealed Bid by mail or e-mail. If you wish to participate in a Sealed Bid but have not received an invitation, please contact the Logistics Division to request more information.
2 - Bidder must submit their proposal in separate envelopes by the date scheduled in the Invitation for Sealed Bid. The first envelope must contain one original and one copy of the qualification documents, the second envelope must contain one original and one copy of the technical proposal (when requested), and the third envelope must contain one original and one copy of the price proposal.
3 - Phase 1: In a meeting open to representatives of parties submitting a Bid the BACW’s Bidding Commission will open the envelopes containing the qualification documents. Companies not qualified in the first phase will be notified and will receive back their unopened price/technical proposal. Bidders will have two business days to appeal for reconsideration. Phase 2: In a meeting open to representatives of parties submitting a Bid, the BACW’s Bidding Commission will open the Technical/ Price Envelopes of the qualified Bidders. Phase 3: Proposals evaluation. Technical proposals will be evaluated by either the Bidding Commission or by a Technical team designated by the Brazilian Aeronautical Command. Phase 4: Notification of the result. Bidders will have two business days to appeal to such decision. Phase 5: Notification of final result.