HOW TO USE OUR B2B SYSTEM
Login with your supplier ID and Password.
Upon logging in you will be asked to read and either agree or not with our terms and conditions. Please read carefully before quoting.
If you wish to quote something under a term and/or condition different than the specified in our website, still check the “I Agree” box, and when quoting state your comments in the field specified for that. Your comment will be evaluated. However, in most cases, preference will be given to companies that agree 100% with our terms.
After placing the Purchase Order no amendments will be done changing the terms and/or conditions of the order without penalization to your company.
After agreeing with our Terms and Conditions you will be taken to a page with the following tabs: Quotations/ RFQ, Purchase Order, Others, and Logoff. A brief explanation of each follows.
There are two ways to quote. You can quote under On Line Bid by clicking on the BAC # or by using the download/upload RFQ option.
Under Quotations/RFQ you have the following options:
Online Bid, Search Active RFQ, Result of RFQ, Download RFQ, and Upload RFQ
Under Online Bid you will see all RFQs that are still open for quotation. You may refine your search by the closing date or by the quotation number. To quote, click on the BAC # and insert your quotation.
Search Active RFQ
Even if you did not receive a Request for Quote from the BACW, you can still search if there are open RFQs for the products you offer. You may search by Quotation #, PN, Project (aircraft where part is applied), Class, MFR or Description.
Result of RFQ
In this page, you can check the wining bid concerning any BAC #. Insert the RFQ # or the BAC# and click on Search. If the winner has been already defined by the Brazilian Aeronautical Commission, the system will show you the price that won that bid.
Download RFQ/Upload RFQ files
Under this page, you will find all the RFQs that are still open to quotations. Download the file, save it in your computer, fill in your quotes, and then go the “Upload RFQ Files” page and upload the RFQ document. Because all RFQs have the same name in our system you must save it with a different name in your computer in order to avoid confusion.
Under Purchase Order you can Download Purchase Orders and Purchase Order’s amendments, request an amendment to a existent PO, and check on paid invoices.
Download PO (PDF)
Every time the BACW amends a Purchase Order you will receive an e-mail notifying you of that, and the amended PO will need to be acknowledged again. You may refine your search by checking the box “Only without Acknowledgement” so you can make sure you’ve acknowledged all the amendments done. It is very important for us that you acknowledge all of them as soon as you receive the notification so please make sure you do that.
Because e-mails sometimes have problems, please check periodically for amended POs that have not yet been acknowledged.
Download Amended PO
Every time the BACW amends a Purchase Order you will receive an e-mail notifying you of that, and the amended PO will need to be acknowledged again. You may refine your search by checking the box “Only without Acknowledgement” so you can make sure you’ve acknowledged all the amendments done. It is very important for us that you acknowledge all of them as soon as you receive the notification so please make sure you do that. Because e-mails sometimes have problems, please check periodically for amended POs that have not yet been acknowledged.
Under this page, you may request to change the PN, delivery date, quantity, or condition of an existent Purchase Order.
To request an amendment:
- Click on the Justification/Interaction column in the same row of the BAC # you want to change;
- Choose the request type you want and in the “Obs.” field specify what you are offering instead (i.e. alternate PN, different delivery date, cancellation, etc.); and
- Click Confirm.
Your request will be evaluated by the BACW and you’ll be able to see in this page whether your request was accepted or declined.
In order to facilitate your control of late deliveries, you may search only the POs that are delayed in delivery by checking the “Only with Delay in Delivery” box. You must then justify the reason for the delay and propose a new delivery date.
Please be aware that we now have a punctuation system that will keep record of all the amendments you request and too many amendments may cause the suspension of your company from participating in BACW bids.
On the other hand, if after the issuing of the PO, you improve the order by reducing delivery, lowering the price, etc., you will receive bonus points.
Your company will be ranked from 1 to 10. Upon reaching 7 points, your company will receive a warning and if you reach 6 points, your company will be immediately suspended.
Paid invoices info
Under this page, you can check all your invoices that were already paid and how they were paid. You may refine your search by Invoice, PO #, or Check #.
Because we may pay several invoices with one check and that may cause confusion, you can refine your search by the Check # and the system will show you all the invoices that were paid under that check.